Track your expenses free
No account needed. Add your expenses, preview a summary and download.
Free tools for small businesses
Benefits of using a free expense tracker
Save time
Log expenses in seconds instead of updating a spreadsheet manually.
See where your money goes
Get an instant breakdown by category so you understand your spending.
Accountant-ready export
Download a CSV your accountant can import directly into their software.
No account required
Log expenses and get your summary instantly — no signup needed.
Tax year tracking
Register for free to track expenses across your full tax year automatically.
Share with your accountant
Free accounts can share a secure expense report link directly with their accountant.
What counts as a business expense?
HMRC allows you to deduct costs that are "wholly and exclusively" for business purposes. Common categories include:
Office costs
Stationery, equipment, and office supplies used for your business.
Travel and transport
Business travel, fuel, parking, and public transport — not your daily commute.
Software and subscriptions
Tools and services used to run your business, such as accounting software or design tools.
Marketing
Advertising, website costs, and promotional materials.
Professional services
Accountant and legal fees directly related to running your business.
Utilities
A proportion of your business premises costs, including electricity and broadband.
Read our full guide on what expenses you can claim as a UK small business.
Free expense tracker vs. full BFSB account
See what you unlock when you create a free account
| Feature | Free Expense Tracker | Free BFSB Account |
|---|---|---|
| Log expenses with category and payment method | ||
| Category breakdown summary | ||
| Download as CSV | ||
| Number of expenses | Up to 10 | Unlimited |
| Save expenses to your account | ||
| Track by tax year | ||
| Monthly breakdown view | ||
| Share secure report with accountant | ||
| Profit & Loss reports | ||
| Invoicing and payroll |
Have questions? We have answers!
Is this expense tracker really free?
Yes, logging expenses, seeing your category breakdown, and downloading a CSV is completely free, with no account required. Creating a free BFSB account unlocks unlimited expenses, tax year tracking, and accountant sharing, also free.
How many expenses can I add without an account?
You can add up to 10 expenses without creating an account. If you need to track more, create a free account for unlimited expense tracking.
What format does the export come in?
Your expenses download as a CSV file, which can be opened in Excel, Google Sheets, or imported directly into accounting software like Xero or QuickBooks.
Can I share my expenses with my accountant?
With a free BFSB account, you can generate a secure, read-only link to share your expense report with your accountant, no login required on their end.
What happens to my expenses if I don't download them?
Your expense details are kept temporarily in your browser session and are not saved permanently unless you create a free account. If you leave the page without registering, you'll need to add them again.